Background
Dental caries (tooth decay) is one of the most common multifactorial chronic disease affecting children [
1]. When it occurs in children aged less than 6 years, it is referred to as Early Childhood Caries (ECC) which is defined as the “presence of one or more decayed (non-cavitated or cavitated lesions), missing (due to caries), or filled tooth surfaces in any primary (baby) tooth” [
2]. ECC is a serious oral health problem which is widespread in many populations across the world and especially prevalent in socially disadvantaged groups [
3,
4]. The most recent Australian National Child Oral Health Survey 2012–2014 reported that over 34% of 5–6-year-olds had one or more decayed, missing (due to caries) and filled primary teeth [
5]. The problem of ECC is not limited to Australia, as similar findings have also been observed internationally [
6].
The effects of ECC extend beyond the primary dentition and have significant comorbidities – increased likelihood to have poor oral health in adulthood; stress on the child’s family; repeated prescription of antibiotics, severe pain, sepsis, and sleep loss; increased financial burden; poor quality of life; and often a burden on the healthcare system as in severe cases or in non-compliant children treatment under a general anaesthetic is necessary [
7]. There is ample evidence to show that preventive oral health messages provide a proven health benefit [
8]. The success of oral health promotion interventions require appropriate health behaviours to be established early in life; hence, there is a need to focus on preventative advice to pregnant women [
9] and parents of young children [
4,
10]. However, visits to an oral health professional in early childhood are often limited [
11] and most visits are either to a general medical practitioner or to a Child and Family Health Nurse (CFHN) [
12,
13].
In the recent years, most Australian states and territories support an early childhood oral health program that links oral health professionals with general health professionals [
14,
15]. Several developments have taken place in NSW since the mid-2000s in integrating the shared care model for oral health promotion. Since 2007, early childhood oral health training has been available to all health professionals including CFHNs [
12] and more recently, the Midwifery Initiated Oral Health program has been introduced in South Western Sydney and Western Sydney [
9,
16]. These recent developments are major achievements in early intervention strategies and utilising the shared care model approach is prudent for improving oral health outcomes.
Longitudinal research is an important approach in uncovering potential solutions for ECC. Prospective cohort studies, although time consuming and expensive to implement, offer good scientific evidence in understanding the disease mechanisms, however, recruitment and retention of research participants may be problematic and can significantly impact the study findings. Insufficient recruitment could make a study underpowered and study sample attrition could affect the validity of the study findings. The ability of a study to establish and maintain its participants increases the validity of the study as it reduces problems associated with selection bias and non-response [
17]. Numerous obstacles pose as a threat to recruitment and retention of research participants. These may include issues such as lack of cultural sensitivity towards participants, lack of trust with healthcare system, concerns of participants being a “guinea pig”, limited literacy skills of participants, and personal commitments of research participants [
18‐
22].
The literature on challenges with recruiting and retaining research participants is primarily from the United States [
18‐
22], with limited information from Australia, particularly South Western Sydney as this is an ethnically diverse region with high levels of social disadvantage [
23]. Furthermore, birth cohort studies are rare in dentistry and to the best of our knowledge none of the longitudinal dental research projects have discussed the challenges in recruiting research participants. The aims of this study therefore, were to identify the facilitators and barriers faced by CFHNs in recruiting research participants from disadvantaged backgrounds to a birth cohort study in South Western Sydney.
Discussion
The CFHN is an integral member of the primary health care team in Australia as they provide support and guidance to mothers of young children on a number of health related issues including oral health. This qualitative study provides insights on the facilitators and barriers faced by CFHNs in recruiting disadvantaged families to a birth cohort study in South Western Sydney. In particular, the CFHNs recognise that dental caries is major problem in disadvantaged communities and there is need for inter-professional collaboration to promote oral health in young children. While our research aimed to identify the means by which CFHNs can efficiently and effectively connect with disadvantaged families, we found several challenges associated with communicating the importance of oral health to parents, particularly in ethnic minorities.
Some research participants in the cohort study were concerned with the amount of health information they had to absorb in the first few months of the child’s birth [
29‐
31]. This nested study reiterated that this element created difficulty for the nurses to recruit families, as some parents were at a stage where their minds were not prepared to handle the supplementary material, causing much of it to be overlooked. When using clinicians for recruitment in research projects, other researchers [
32‐
34] experienced similar challenges to those found in our study. Reported challenges were tension between providing care for families at a crucial time and recruiting for research, clinician’s lack of time, forgetting to mention the study to participants, and not prioritising recruitment. However, using clinicians is still a commonly used approach to recruit research participants in public health research. The nurses reported that finding alternate ways to recruit families should also be considered for such research projects. Other researchers have recruited disadvantaged families early-on during pregnancy [
16,
35,
36], through medical practices [
37], community health clinics [
38], community groups [
39,
40], or kindergartens [
41].
The nurses in the study reported that future research projects could possibly use web-based approaches such as websites to recruit and retain participants. This is highlighted in a recent review on the effectiveness of web-based approaches to recruit research participants [
42]. The review concluded that web-based approaches such as Facebook, Twitter, and Google adverts were effective in recruiting research participants, however, there were no significant differences in retaining participants to research studies [
42]. Robinson and colleagues [
43,
44] reviewed strategies to retain study participants and concluded that good organisational and communication skills of the researchers, sending out study reminders, highlighting the benefits of the study to participants, effective contact and/or scheduling strategies, community involvement, reimbursements, and incentives (financial and non-financial) were key factors for minimising attrition in research. Some of these strategies were also reported in our interviews. In particular, the nurses highlighted the importance of having multiple contact details of the participants and/or linking the research with medical and/or dental records. Other researchers have reported on the use of electronic medical records in longitudinal research is beneficial [
45,
46].
Research demonstrates that digital access and use among lower income and disadvantaged groups in Australia is related to a range of broader social determinants of health, such as education, income, housing tenure, and social connections [
47]. This creates a digital divide whereby people from low socioeconomic backgrounds are less likely to use smartphones and have access to the internet [
47]. However, according to the Australian digital inclusion index [
48], this digital divide is narrowing. Further, there is conflicting evidence that demonstrates not all low income earners are digitally disadvantaged; Choi and DiNitto [
49] reported that low income people used technology despite their social disadvantage and in Australia nearly nine out of 10 people own a smartphone [
50].
In this study, the CFHNs perceived that participation in dental research increased when study participants were offered incentives to take part in research. The nurses found that it was easier to secure the attention of families by offering valuable oral health information and incentives such as free sipper cups, toothpaste, toothbrushes, health promotion books, home visits and free oral health services. Many studies have illustrated that the use of incentives is an effective means to improve participation as it demonstrates a respect for the participant’s time and commitment [
21,
46]. Robinson and colleagues [
43,
44] recently highlighted the importance of financial incentives, non-financial incentives and reimbursements for retention of research participants. Mcsweeney and colleagues [
21] reported that incentives were important for acknowledging and respecting the time and effort contributed by parents and their children. However, Baxter and colleagues [
17] suggested that incentives should be carefully chosen. In the HSHK study, we decided to use incentives that were deemed appropriate for the study purposes such as oral health advice leaflets, teething ring, sipper cup, toothpaste, toothbrushes, and free oral health services to maintain interest of the participants.
The nurses observed that cultural barriers played a significant role when recruiting participants from culturally and linguistically diverse backgrounds. It was imperative for the nurses to connect with families on a level that was respectful to cultural norms and beliefs. It was advantageous for the nurses to utilise interpreters in order to build trust with the participants at the time of recruitment. Many studies have highlighted upon the importance of eliminating potential linguistic barriers by using bilingual study personnel and translated forms [
17‐
19,
21]. The CFHNs perceived that the ethnic minority families’ lack of trust in the health care system was as a barrier to participate in health research. The perceptions of trust and mistrust of scientific investigators, of government, and of academic institutions has been a central barrier to recruitment of minority populations, particularly African migrants [
19,
21,
39].
In this study, the nurses highlighted that it may easier to recruit and retain participants if members of the research team involved in recruitment are from the same cultural background to that of the research participants. Research conducted by Lee and colleagues [
51] noted that communicating in native language of the study participants demonstrated respect from the study team and ensured that study participants fully understand the research to give an informed consent. Furthermore, evidence from health and social science research highlights the importance of being a cultural insider [
52,
53] as they share similar social background, culture and language to that of the local people. It is suggested that cultural insiders have better insights when describing the social and cultural characteristic of the group with whom they undertake research as they are better placed to build rapport and gain trust of the participants [
54]. Some researchers have suggested the use of community leaders in recruiting participants from ethnic minority communities as a way to resolve ‘power-differences’ between the practitioner and the patient [
39,
51]. Therefore, it is important that culturally competent approaches and appropriate means of communication is utilised to improve recruitment. Although cultural insiders and community leaders are crucial in research, it is imperative to note that CFHNs operate from the concept of ‘cultural safety’ that emerged in the 1980s which focuses on the patient feeling safe, respected and listened to [
55]. If a cultural safety approach is used, it is not necessary to utilise recruiters who share the same cultural background as participants. It redefines the patient-practitioner relationship so that it shifts the power, responsibility, and authority to lie with the patient receiving care [
56,
57].
In the current study, the nurses emphasised the importance for inter-professional collaboration for successful research recruitment. Casamassimo and colleagues have highlighted the importance of inter-disciplinary research framework for improving oral health outcomes in children [
58]. In recent years, most Australian states and territories support an early childhood oral health program that links oral health professionals with general health professionals [
14,
15]. Since 2007, early childhood oral health training has been available to all health professionals including CFHNs [
12] and more recently, the Midwifery Initiated Oral Health program has been introduced in South Western Sydney and Western Sydney [
9,
16]. Furthermore, the introduction of the Medicare Benefits Schedule Primary Care Items for Healthy Kids Checks and Child Immunisation has also promoted communication between health professionals [
59]. These recent developments utilising the shared care model, are major achievements in oral health promotion.
Strengths and limitations
This study had a number of strengths that are worth reporting. Firstly, we used a qualitative approach to obtain perception of CFHN’s on recruitment of disadvantaged families to a longitudinal research project. The flexibility of the research design gives an opportunity for further investigation if required and fosters simultaneous data collection and analysis [
26]. Secondly, the study had a high response rate thus achieving a 90% response rate. A sample of 19 research participants was enough to reach data saturation, that is all the dimensions of interest were explored and no new information would have been collected from interviewing more participants [
60]. A potential limitation of this study was that the interviews were limited to the CFHNs in South Western Sydney; therefore, the findings may not be generalisable to all of New South Wales or Australia.
Implications
Dental decay is one of the most common chronic childhood diseases. The results of this qualitative study reinforce the importance of a model of shared care involving members of the primary care team such as CFHN in health promotion and early intervention for preventing ECC. Recruiting disadvantaged families to longitudinal research projects is often difficult and so involving CHFNs at this stage might be advantageous since mothers are more receptive to their advice. This study highlighted that participant recruitment for research projects need to be aimed at appropriate time-points with the use of incentives. Further, web-based approaches aimed at participant recruitment were identified by CFHNs may be more innovative and effective; and regular contact with disadvantaged families another possible strategy for maximising retention. If we are to decrease health disparities among disadvantaged populations in Australia, we must find plausible solutions for dealing with the “trust” element, which in essence, is a key barrier in research participation. Gaining the trust of the culturally and linguistically diverse population groups may be possible by including cultural insiders in the research team.